Calwest Basketball Volunteer Positions:
Calwest Board: President, Vice President Girls, Vice President Boys, Treasurer,  

  • board member of the CMBA
  • attend Calwest and CMBA meetings 
  • liaison with CMBA and other basketball communities 
  • find volunteers as needed for CMBA and Calwest Basketball
  • collect and ensure confidentiality of security forms
  • coordinate executive and divisional coordinators 
  • organize evaluations with coordinators
  • handle disciplinary problems with parents, coaches, and players
  • make process changes to improve Calwest Basketball
  • chair meetings
  • represent Calgary West Basketball to external bodies

 Vice President (Boys and Girls):

  • assist President as required
  • assign Division Coordinators
  • assist Division Coordinators in organizing evaluations
  • assist Division Coordinators with disciplinary issues with respect to parents, coaches and players
  • provide Coordinators and coaches with support throughout season
  • attend Executive Meetings
  • attend co-ordinators meetings
  • attend coaches meetings


  • maintain all banking information
  • deposit all funds received
  • monitor all expenditures
  • provide cheques for all expenditures and refunds
  • provide annual budget
  • provide annual financial report and updates as required
  • attend executive meetings
  • should have professional designation if possible


  • maintain information for online registrations
  • respond to registration queries
  • collect proof of age documentation
  • ensure registered players live within Calwest boundaries
  • update website information on registration
  • maintain database of Calwest players
  • provide coordinators with list of players for evaluations
  • provide CMBA with lists of players, teams and coaches
  • review and approve imports, and transfers between CMBA communities
  • attend co-ordinators meetings
  • attend executive meetings

 Gym Coordinator / Scheduler:

  • find gyms wherever possible
  • liaison with City of Calgary regarding gyms
  • books gyms with the city or other sources
  • provide gym schedule for evaluations in September and December (U18 High School)
  • provide gym schedule for team practices for the fall and winter sessions
  • advise coaches when gyms are not available
  • provide coaches with complete listing of gym schedules
  • attend executive meetings

 Equipment Coordinator:

  • ensure quality of uniforms, ball, pinnies, first aid kits, ball bags for all teams
  • distribute equipment needed for evaluations to coordinators
  • schedule and supervise distribution of team kits each September
  • schedule and supervise return of team kits in March
  • get approval to order new equipment as required
  • assist coaches with equipment needs throughout the year
  • advise treasurer when uniforms are not returned by April 15 so deposit cheques can be cashed
  • attend executive meetings
  • attend coaches meeting

Volunteer Coordinator:

  • contact and schedule all non-team specific volunteers as requested by Calwest Board
  • advise treasurer when volunteer commitments are not met by April 15 so deposit cheques can be cashed
  • attend executive meetings

Non - Board Volunteer Positions (full season):
Age Group Coordinator:

  • must have a current security check or be in the process of getting one
  • organize evaluation process for players of the age group assigned
  • find and assign coaches for all teams in age group
  • first contact for all players / parents / coaches in age group
  • attend co-ordinators meetings
  • attend coaches meeting

 Coach / Assistant Coach (2-3 per team)

  • must have a current security check or be in the process of getting one
  • run practices and games
  • attend coaches meeting

 Manager (1 per team):

  • must have a current security check or be in the process of getting one
  • assist coaches, as required, with administrative duties (distribution and collection of uniforms, communication with players/ parents.)

Scorekeeper / Timekeeper (2 per CMBA team):

  • each team is required to supply a scorekeeper or timekeeper each game
  • attend tutorial on filling out a scoresheet and running a clock

Gym Monitor (2 per CMBA team):

  • each team is required to supply a gym monitor for each game
  • attend tutorial on duties of a gym monitor

Team Health and Safety Volunteer (2-3 per team):

  • should a team be coached by only those of the opposite gender (men coaching girls / women coaching boys), an adult of the same gender as the players
  • one volunteer must be in attendance for all practices and games   
  • help attend to any injured players  
  • ensure sanitization supplies are available for all team practices and games
  • ensure players, coaches and parents adhere to COVID-related policies at practices and games
  • can be a shared position throughout the season (similar to scorekeeping and timekeeping)

Non-Board Volunteer positions (limited commitment):
Evaluation Check in:

  • check players in at evaluation sessions
  • record uniform sizes, and any other miscellaneous duties required at the evaluation practices in Sept

Evaluation Assistant:

  • some type of basketball coaching or playing experience is helpful
  • assist in the evaluation of players for the purpose of team placements

Equipment Distribution and Collection:

  • put together “team kit’ using forms given by Equipment coordinator
  • hand out kits to team representative (Coach or Manager)
  • collect and verify contents of team kit upon return
  • sort uniforms and equipment into appropriate containers

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